There are several keyboard shortcuts you can use to make work easier. As QuickBooks Certified ProAdvisors, we’ve put together the following list of some of our most-used shortcuts.
Navigate Around QuickBooks
Action
Keyboard Shortcut
Open Help window
F1
Close current window
Esc
Open Product Information window
F2 or Ctrl + 1
Open Find Transaction Window
Ctrl + F
Open Search window
F3 or Ctrl + 2
Open Tech Help window
F2 to open the Product Info window, then press F3
Data Fields on Forms
Action
Keyboard Shortcut
Increase or decrease amount
➕ or➖
Go to next data field
Tab
Go to previous data field
Shift + Tab
Copy, paste, undo, cut
Ctrl + C, Ctrl + V, Ctrl + Z, Ctrl + X
Date Fields on Forms
Action
Keyboard Shortcut
Open calendar to select date
Alt + ⬇️
Advance a day
➕
Back a day
➖
Go to today
T
Go to first day of the week
W
Go to last day of the week
K
Go to same day next week
]
Go to same day last week
[
Go to first day of the month
M
Go to last day of the month
H
Go to same day next month
;
Go to same day last month
‘ (apostrophe)
Go to first day of year (Jan 1)
Y
Forms and Transactions (invoices, expenses, etc.)
Action
Keyboard Shortcut
Record or save transaction
Enter
Add new transaction line
Ctrl + Ins
Delete selected transaction line
Ctrl + Del
Copy transaction line
Highlight then Ctrl + Alt + Y
Paste transaction line
Highlight blank transaction line, then Ctrl +Alt + V
Go to next or previous transaction line
⬆️ or ⬇️
Move between pages on forms and reports
Page Up or Page Down
Save and close current form
Alt + S
Go to last open form of same type
Alt + P
Save and go to next form of same type
Alt + N
Print form or list
Ctrl + P
Memorize current form and its transactions
Ctrl + M
Open memorized transaction list
Ctrl + T
Open transaction history (current form)
Ctrl + H
Open transaction journal (current form)
Ctrl + Y
Lists (Customer Center, Account Register, Item List, etc.)
Action
Keyboard Shortcut
Go to first or last item
Ctrl + Page Up or Ctrl + Page Down
Create a new item
Ctrl + N
Edit an item
Ctrl + E
Delete an item
Ctrl + D
Run a Quick Report for an item
Ctrl + F6
Start a new task anywhere in Quickbooks
Action
Keyboard Shortcut
Create a new invoice
Ctrl + I
Create a new check
Ctrl + W
Open Customer Center
Ctrl + J
Open Chart of Accounts
Ctrl + A
Open Account Register
Ctrl + R
To learn what the financial experts, and QuickBooks ProAdvisors at Dugan & Lopatka can do for you, contact our team today.
