6 tax tips for startups
Taxes are rarely the first thing that entrepreneurs think about. With that in mind, the IRS put together a short-list of tax related considerations for start-up businesses.
1. Pick a business structure. One of the first things you will need to decide is how to structure your business – as a sole proprietorship, a partnership, an S or C corporation, and so on. Each comes with different tax rules and different filing requirements, so the advice of an expert is invaluable.
2. Pick a tax year. How and when a business files its taxes is determined by its tax year, which can either match the calendar year, or be a fiscal year of any 12 consecutive months. In most cases, the business owner can choose whichever works best for them. But, calendar years are required for businesses with no books or records, no annual accounting period, or in certain circumstances laid out in the Internal Revenue Code or the income tax regs.
3. Know your business taxes. Besides income tax, a business may be subject to self-employment tax, employment tax, and/or excise tax, dependent in large part on the business structure it chose. Furthermore, they may also need to make estimated tax payments on a quarterly basis – and the IRS would really like it if businesses would use its IRS Direct Pay system to make them.
4. Pick an accounting method. Depending on the type of business and the owner, they’ll need to determine which set of rules to use for reporting income and expenses, which the IRS expects them to use consistently. The two most common methods are the cash method (where taxpayers report income and deduct expenses in the year they occur) and the accrual method (where they report and deduct in the year income and expenses are earned or incurred, even if they get the income or pay the expense in a later year). This is another area where a knowledgeable advisor will come in handy…
5. Keep good records. Right from the beginning, the business owner needs to keep good records and books to identify income; track deductible expenses; track their basis in property; substantiate purchases, payroll, sales and other transactions; and make the job of their tax preparers and accountants easier. Starting with good record keeping practices will save time later.
6. Sign up for an EIN. Many businesses will need to apply for an Employer Identification Number, or Federal Tax ID Number, to identify themselves as a business entity in their interactions with the government – and not just new businesses: Those that have changed their ownership or structure often need to get a new EIN too. The IRS aims to make it relatively easy for them to apply online.